Archbishop Carroll High School

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FACILITY RENTAL/USE REQUEST

GRANTING OF PERMISSION TO USE THE ARCHBISHOP CARROLL HIGH SCHOOL (ACHS) FACILITIES DOES NOT IN ANY WAY CONSTITUTE AN ENDORSEMENT OF AN INDIVIDUAL’S OR GROUP’S PARTICULAR BELIEFS OR PURPOSES BY ACHS, THE ARCHDIOCESE OF WASHINGTON, BOARD OF DIRECTORS, FACULTY, STAFF, OR ANY AFFILIATE OF THE ORGANIZATION.
For consideration of request for use of the facilities, this form must be completed in its entirety and returned to the Principal/CEO as soon as possible. An invoice for payment will be presented to the host with an approved use form. All payments shall be received at least 10 business days before the event unless otherwise noted in invoice. All checks are payable to “Archbishop Carroll High School.”

Please complete the form below. Mandatory fields marked *

Renter Information
Event Information
  1. Gymnasium Theatre/Auditorium Football Field Kitchen Classroom Other
  2. From: To: Total Hours:
  3. If YES, please explain (including fee):
Food
  1. Yes No If YES, Type of Food:
  2. Yes No
  3. *Caterer will be required to provide copy of License to Cater and/or Food Handler Certificate

Alcoholic Beverage Use
    *Temporary DC Liquor Permit required if alcoholic beverages are sold or included in admission price.
    Are you requesting permission for alcoholic beverage use? : * Yes No
  1. Beer Wine Liquor
  2. Open Bar BYOB Cash Bar
Conditions of Alcoholic Beverage Use
    1
    The use of alcoholic beverages is prohibited in or on the premises unless expressly authorized by the Principal/CEO. Alcoholic beverages may be offered for sale during an event only upon prior approval and receipt of a valid State Liquor Permit.

    2
    The individual or organization in whose name the facility is rented shall be responsible for securing a temporary liquor permit from the State Liquor Control Commission if required, and shall provide a copy of said permit to the Principal/CEO at least one day prior to the event. (State guidelines for obtaining permit available upon request.)

    3
    If alcoholic beverages are permitted, use shall be confined to the Carroll Café and Lessee acknowledges and agrees to uphold state law in prohibiting the dispensing or serving of alcohol to any person under the age of 21 years.

    4.
    Lessee is responsible for the removal of all alcohol beverage containers from ACHS property at completion of event including empty bottles and cans.

    5.
    Liquor Liability Insurance Coverage must be provided by the renter.




    PERMISSION FOR CONSUMPTION OF ALCOHOLIC BEVERAGES:

    APPROVED: __________ DENIED: __________


    VICE PRINCIPAL SIGNATURE:_________________________________________________________________________________
General Terms and Conditions: Please read before signing

    1.
    Smoking is prohibited in all areas of the facility.

    2.
    Children accompanying adults must be supervised at all times.

    3.
    All food and drink shall be confined to Carroll Café.

    4.
    Certificates of General Liability Insurance may be required for functions held at ACHS. Host group or individual will be notified upon submission of a completed facility use request form. Insurance is mandatory for all events at which alcohol will be served.

    5.
    ACHS reserves the right to decline rental of the facility, rescind a rental contract, or require a cash deposit as prerequisite to rental.

    6.
    The Lessee agrees to assume and be responsible for any expense(s) incurred for damage(s) to the premises or property resulting from Lessee’s use.

    7.
    ACHS does not accept responsibility for loss or theft of articles belonging to Lessee or any member of this party, or injury or accident to any said person on the ground of or in the facility, and is absolved by Lessee of all liability, which may result thereof.

    8.
    Additional attendants, i.e., parking attendants, cleaning personnel, security supervision, etc., may be required as a condition of approval, the cost of which shall be Lessee’s responsibility.

    9.
    Outdoor activities cease at 10:00PM as required by local zoning laws and in consideration of our neighbors.

    10.
    Taping, mounting or displaying items on any painted surface is not allowed.

    11.
    Any items/supplies brought into the facility or placed on the property must be removed within 24 hours of the conclusion of the Lessee’s event. Items remaining after 24 hours may be disposed of as abandoned property.

    12.
    An ACHS staff member will be on site and available to assist you, or your designated representative, throughout your rental time unless other arrangements have been made with the Principal/CEO prior to your scheduled event. Gym use by outside groups will not be available until 8:00PM during the school week.

    13.
    On the days of an emergency school closing or on the days school sponsored practices are cancelled, all events scheduled within the buildings by outside groups are cancel led.

    14.
    During Christmas or Spring Breaks, it will be determined by the Principal/CEO or designee whether the facilities will be available to use based upon the school maintenance schedules.

    15.
    When using a classroom, all furniture shall be returned to its prope r place. Classroom supplies and materials should not be used at any time.

    16.
    Groups utilizing school facilities/properties are responsible for supervision/enforcement of parking in “designated areas” only. “Designated areas” are described as parking lots or o n the street. Parking on/in the following areas is strictly prohibited: a.) Grass b.) Posted no parking areas c.) Emergency vehicle access roads/fire lanes d.)School entrances/exits/receiving areas.


    In requesting the use of Archbishop Carroll High School (ACHS), I hereby acknowledge that I have read and understand the above terms and conditions, that the information provided by myself is true and accurate, and that I accept full and complete responsibility for the conduct and safety of the group and any and all damages that may result as a consequence of the rental.


    SIGNED: __________________________________________________________________________ DATE:__________________


    VICE PRINCIPAL APPROVAL:__________________________________________________________ DATE:__________________




Facility Rental/Use Fee Schedule
    TYPE OF ROOM
    FEE PER HOUR
    OVER 2 HOURS& LESS THAN 4
    OVER 4 HOURS & LESS THAN 6
    6 HOURS PLUS (Or Maximum per day)
    ADDED CHARGES
    Classroom $20 Custodial
    Alumni Hall $30 Custodial & Security
    Cafeteria $30 $35/hour $40/hour $50/hour Custodial & Security
    Kitchen (Plus the hiring of one cook/supervisor) $30 Cook & Security
    Gym $50/hour weekday; $100/hour weekend Maximum $900 per day Custodial & Security
    Auditorium $1,000 per day Custodial & Security
    Auditorium Practice Days $300 per day Custodial & Security
    Auditorium Lighting & Sound System $100
    *Plus the hiring of a lighting & sound specialist at a per hour basis *
    Athletic Field (i.e., soccer, football) $300/game 2 games $450 3 or more games $600 Security
    Track $50/hour Maximum $300 per day Security


    Additional Charges
    Security = Monday through Friday $30.00 per hour; Saturday and Sunday $35.00 per hour
    Custodial= Monday through Friday $30.00 per hour; Saturday and Sunday $35.00 per hour
    Cook/Supervisor = Monday through Friday $30.00 per hour; Saturday and Sunday $35.00 per hour